We are excited to announce an enhanced integration between KoboToolbox and TolaData that expands our existing plug-in to streamline the connection between your data collection and reporting workflows.
With our new Auto-Pull feature, data collected on the ground using KoboToolbox now flows instantly and directly into your organisation’s indicator workflows and reporting in TolaData. This new automated integration eliminates time-consuming manual updating, so your team can focus on what truly matters: creating impactful, data-driven change.
How It Works
TolaData’s Auto-Pull feature allows organisations to automatically synchronise data submissions from KoboToolbox projects directly with TolaData. To set up the integration, users first connect their KoboToolbox account to TolaData using their KoboToolbox API key. Next, they specify which forms they want to pull from KoboToolbox into TolaData’s data table section.
Finally, for each indicator, users set up an auto-pull rule that determines how the form data will be used to calculate the indicator’s results. These customisable rules provide a high level of flexibility. With this integration, data from KoboToolbox is instantly updated in TolaData, ensuring that project indicators and disaggregated data are always current without the need for manual updates.
Image: Users can now define whether they would like to update manually or receive automatic updates.
Stronger Together: Automated Efficiency with TolaData and KoboToolbox
The enhanced integration between TolaData and KoboToolbox provides a robust, comprehensive solution for end-to-end data management. By automating the flow of data from KoboToolbox’s high quality data collection tool to TolaData’s powerful tracking and reporting system, organisations can leverage the advantages of a seamless, full-cycle process across the two platforms.
Automation in the monitoring and evaluation cycle offers significant benefits for users in the international development sector:
- Enhanced efficiency: By automatically synchronising data collected via KoboToolbox with TolaData, teams can focus on analysing data and making informed decisions, rather than spending time on administrative tasks and manual updates.
- Improved data accuracy: Automation reduces the risk of human error, leading to more reliable reporting and better tracking of project indicators.
- Greater flexibility: The combination of KoboToolbox’s data collection capabilities—including offline functionality and mobile device compatibility—with TolaData’s reporting tools ensures that critical information is captured and utilised effectively, regardless of location or connectivity. This makes it easier to manage projects in remote and challenging environments.
This automated integration optimises data workflows for our clients who already use KoboToolbox and offers a solution for those seeking a data collection tool that functions offline or on mobile devices. With the Auto-Pull feature now available for data collected on both TolaData Forms and KoboToolbox, we are also preparing to extend the deployment of this feature to other integrated data collection tools on TolaData.
Watch our video on how to import data sets from Kobo Toolbox, Google Sheets, One Drive, and ONA as well as importing CSV files directly from your computer.
Using the Integration for Your Next Project
Development and humanitarian organisations can now fully leverage the TolaData Auto-Pull feature to streamline their data collection and management processes. From collecting data with KoboToolbox to analysing and reporting with TolaData, this integration offers a seamless workflow that enhances efficiency and effectiveness.
Interested in trying the feature yourself? Get in touch with us here:
About KoboToolbox
As the world’s most popular data collection tool for challenging settings, KoboToolbox is used by over 14,000 nonprofits in 240 countries for humanitarian, development, environmental, health, and human rights action. Kobo, the nonprofit behind KoboToolbox, is committed to empowering organisations worldwide with high quality data tools and supporting the work of nonprofits with free access to KoboToolbox.
Recognised as a digital public good, KoboToolbox won the Pizzigati Prize for Software in the Public Interest, demonstrating their dedication to data technology for social change. With over 700,000 users globally collecting millions of surveys each month, KoboToolbox is an essential piece of the M&E digital stack for social impact organisations.
